resolve comments in word greyed out

Only the comment(s) are removed. As of July 2022, Microsoft may still not have rolled out Modern Comments to all users. In case ofWord for Microsoft 365, see the notes below aboutModern Comments. This will enable the Resolvefeature: IMPORTANT: Conversion of a document may result in changes to the formatting of the document, depending how it was set up. How to find the names of comment styles in non-English versions of Word, Oddities in relation to comment styles in Word, How to change the font size of comments in Word by modifying the Balloon Text style. Figure 6. You can drag the comment window to the position you want. Figure 1. He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI andITEnterpriser, and spends what little free time he has learning Japanese. For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. In that case, you can't resolve the comment. The Document Inspectordialog box. To delete a comment, right-click the item and select "Delete". Read on below. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. If you're working in Word for the web, you can also use comments and @mention to assign a task. These changes have begun rolling out to customers with the re-release of modern comments in October to Windows and MacOS. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. Resolved comment threads won't appear in the margin (though you can still find them in the Comments pane) to help you stay focused on what's active. Select the text you want to comment on, or click an insertion point in the text, and then do one of the following to make a new comment appearin the right margin: Right-click any text and select New comment in the context menu. Comments are especially useful in the editing and reviewing process of a Word document. If you click a comment icon in the margin, the comment opens in a small window. I cant add or dont see some types of formatting in modern comments, I cant add or dont see some existing objects when using modern comments, Some AutoCorrect functions no longer work as expected in modern comments, AutoText and Quick Parts do not work in modern comments, I dont see advanced proofing tools like grammar suggestions in modern comments. How are the comment styles defined by default? Repeat this step for as many comments as you need to leave in the piece. When you're drafting a comment, your comment cant be seen by others. The switch to Modern Comments has frustrated many users and made many users angry. If you send the document to another user, it is that user's settings that apply. If you have theDocTools DocPropertyManager add-in, you can export custom document properties before removing personal information. I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. Different people can add comments and reply to other peoples comments. Click in the comment text of the comment you are going to mark as resolved. How to change the formatting of comments in Word? If you want to remove the name from comments, you can use the command to set the name to e.g. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Deleting the comment removes it completely. To find out why this happens and how to solve it, read on below. Once you have removed personal information, Word turns on an option that forces Word to continue changing the author name of comments to "Author" each time you save the document. By continuing using this website you accept its use of cookies. You can toggle off/on the pictures by right-clicking in a comment and selecting Hide Pictures by Comments (will change the label toShow Pictures by Comments). Sharing best practices for building any app with .NET. The comments are no longer numbered when shown in balloons. Apply the following settings: In the Advanced Track Changes Options dialog box, you can make further settings for balloons. Balloon area with examples of comment and revisions. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. If it's not activated, you need to activate it. Switch between contextual view and the Comments pane. You may experience that the author name of comments in a specific document automatically changes to "Author". In relation to comments, Print Layout view gives you the best overview. TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. Follow the process in the article below! If needed, you can turn off the resolved status again by clicking Reopen or by right-clicking in the comment and selecting Reopen Comment. A style in Word is a set of formatting characteristics that determine font and font size, color, alignment, spacing, etc. NOTE: By default, Word shows pictures by comments in the balloon area. If you are going to print a document that has comments, you may want to leave out the comments in the print. The styles are named in the language of the user-interface of your version of Word. Learn more about Stack Overflow the company, and our products. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. Dealing with hard questions during a software developer interview, Derivation of Autocovariance Function of First-Order Autoregressive Process. Please refer to Doug Robbins's reply in, Thanks! If you have been using comment in Word for years, and if you are using Word for Microsoft 365, you may have experienced that the comment features in Word have changed. For help on finding the comment style names in the language of your version of Word, see my articles: Below, you will find the four comment styles listed with names in English, Danish, German, and French. I did not see Modern Comments in my version of Microsoft 365, Current Channel, until in the spring 2022. Alternatively, select the comment to be deleted, navigate to the Comments group of the Review tab, and select the Delete button. This will change the font color(s) of the comments to a pale look. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. All Rights Reserved. Select "Clip Attributes". The behavior isnt always logical. The cause of this issue can be that your Office package isn't activated. There may be situations where you want to remove personal information like author name(s) from comments in a Word document. You must be a registered user to add a comment. Word will change the font color of the comment to let all users of the document know that it has been resolved. Unfortunately, we must expect that the option will disappear some day. In the inserted comment, type the comment text. Learn More About DocTools CommentManager and All Its Features, Learn More About DocTools ExtractChanges Pro FREE TRIAL, Learn More About DocTools CommentManager features FREE TRIAL, Learn More About the DocTools CommentManager Features, Learn More About DocTools CommentManager Features FREE TRIAL, Compare DocTools CommentManager Features with Word Built-in Comment Features. Can I draft more than one comment at a time? For example, "Forfatter" and "F" will be used in case of Danish. With modern comments we've made anchoring the comment to the contenteasier tounderstand and we no longer usethe dotted linesyou're familiar with from classic comments. In the text box that opens, type your reply and click Post. In Word documents with many comments, it may sometimes be helpful to see only a subset of the comments. The feature is practical if some comments were originally written as part of the document text. Better collaboration practices for today's remote world. Learn more about the Advanced Track Changes Options dialog box. Via the Review tab > Tracking group > Show Markup > Specific People, you can turn off the display of comments and revisions made by specific people. Click "Save". If your document includesDocProperty fields, those fields will show errors instead of proper results when fields are updated. You may have noticed that the Comments group in the Review tab includes a command named Show Comments. A comment will expand when you click the comment. This will remove the selection from the document and insert it in a new comment instead. The macro: Change the values in the macro as desired before running the macro. Comments eliminate the need to coordinate schedules or conduct in-person discussions, providing greater flexibility and enabling collaborators to provide better insights. It only takes a minute to sign up. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. In Microsoft Word, you can mark a comment as resolved. The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). Figure 2. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. Note that in relation to comments, you may select Originalinstead of No Markup since this will also hide comments. Used for the comment text typed by users. They can reply to your comment from the email, or they can click a link in the notification email to open the document and go straight to the comment if they want to see more context. Click on "General Options". Unfortunately, we must expect that the option will disappear some day. Click the Reply icon to add a reply to an existing comment. The style is used both for comments shown in balloons and comments shown in the Reviewing Pane. In this article, I link to myDocTools CommentManager add-inin relation to specific features. The colored frames mark the options related to comments. This allows you to temporarily revert the comments experience to the legacy comments model as the new experience continues to improve and evolve. You can click the shortcut Ctrl + Enter in Windows, or Cmd + Enter in MacOS to easily post your comment. insertions, deletions and formatting changes marked as tracked changes. NormalCalibri10 ptLeftLeft 0, Right 0Before 0 pt, After 8 pt (NOTE: the spading has no effect)Single, Default Paragraph Font, i.e. If you want other teammates to know an issue was dealt with, use Resolve. To get the old comment features back: Select File > Options > General > turn OFFthe Enable modern commentscheck box. See Figure 25 above, first colored frame. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. See Figure 25 above, second colored frame. The changes are made in copy of the document so that the original document remains unchanged. Modern comments continue to work like comments did before. Comments can be set to not be displayed. Resolve comment threads Comments in documents generally represent questions, ideas, or concerns about the content. The rollout has been quite slow. Figure 23. These new commenting experiences are ideal for today's remote teams who may be working together from across town or around the world. The built-in comment tools in Word are found on the Review tab. Word lets you view documents in a number of ways. Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. Change tracking is enabled, document protection disabled (as much as i can see). We haveadditional updates plannedbeyond these as well, and we willlet you know more in the future. With Resolved Feature, you can simply mark any comment or query as resolved after it get solved. You can click this message to return to your active draft. Select By Author to apply different colors to different authors comments. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. As of 20-Jun-2021, I released version 3.0 ofDocTools CommentManager that works with both classic comments and Modern Comments. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. For details, see How to delete resolved comments in Word. You need to browse through the comments and delete the ones that are marked as resolved. Word has a number of built-in tools dedicated to comments. See the descriptions below for details about how the options work. Modern comments aligns the commenting experience across Word platforms and other Office apps, especially Word, Excel, and PowerPoint. To obtain this, you can follow METHOD 1 or METHOD 2 below. How can I recognize one? Look through the box below to comment to Mark as done. See Figure 16 and Figure 17 below (red text). Note that the style Balloon Text is used for name, date/time info, and revision info. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. Word does not have a built-in feature for removing all resolved comments in one operation. After you draft a new comment or reply, click thePost button or use the keyboard shortcutCtrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. Figure 13. The number of distinct words in a sentence. If AutoText and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future improvements to modern comments. Making statements based on opinion; back them up with references or personal experience. Comment lines are dotted but if the selection is in a comment, the related comment connection line will be a fully drawn line. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. The width seems to be measured from the position of the vertical bars that are added and to the edge of the page. However, if you add numbers to the Comment Text and write comments with more than one paragraph, each paragraph will be numbered and thereby result is misleading numbering. To open that dialog box, click the small arrow (dialog box launcher) in the bottom-right corner of Review tab > Tracking group. Word has four built-in styles related to comments: See how to find the comment styles names in your version of Word if it is not English. Modern comments continue to work like comments did before. Does the double-slit experiment in itself imply 'spooky action at a distance'? It alignshow comments work across Office on different endpoints, so that you and your team can rely on a consistent experience regardless of whether youre using Word, Excel, or PowerPoint on any platform. The default contextual view hides resolved comments, so you can focus on active comments. Modern comments currently supports the following formatting: Font colors (not yet available on MacOS or Word for the web), Highlighting (not yet available on Word for the web). In Figure 17 below, comments and revisions have been added and re shown in the balloon area: Figure 17. If you reopen a resolved comment, it will be visible again in the contextual view. Comments are saved with the document and travel with the document if you share it with others. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. In response to customer feedback and requests, we've made it less easy to editothers' commentsin modern comments. 3.3, How to measure (neutral wire) contact resistance/corrosion. Using modern comments in Word - Word (microsoft.com). In that situation, you could deselect that author in Review > Tracking group: Show Markup > Specific People. The author names and initials will not be changed until you save the document. To see comments, make sure that Comments is checked in the Show Markupmenu. Note that Word 2013 and later versions do not number comments when shown in the balloon area/Comments pane. Figure 25. The style Comment Subject is not used by Word and therefore not included in the illustrations. Figure 5B. For example, the Review Comments command opens a dialog box that works as a control center from where you can view, edit, delete, search comments and more. The change of the setting does not take effect until you have restarted Word. Figure 21. A comment plus all replies to the comment, if any, will appear as only one comment icon in the margin. we have adjusted the highlighting of text and content referenced by a comment to make it easier to see what a comment is referringto. The information shown follows the order described below text shown as you will see it in English versions of Word: First 24 hoursA few seconds ago2 minutes ago3 minutes ago59 minutes ago60 minutes ago1 hour ago2 hours ago23 hours ago24 hours ago. Otherwise, register and sign in. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. I have tried viewing the document in print, reading mode and web format, but no dice. With modern comments, you can review and edit your comments before committing them. Note that the terms used for author and initials are language-specific and will match the language of your Word. In this article, you will learn how comments in Word work and how to use the comment tools. Select the Post comment button or press Ctrl + Enter. Asking for help, clarification, or responding to other answers. Now, a comment or reply can only be edited by the person who created it. Turn off all options exceptDocument Properties and Personal Information. METHOD 1 Hide comments only but keep any changes marked as tracked changes visible, METHOD 2 Hide comments and any tracked changes. This website uses cookies to give you the best experience. This will revert to the old comment features. Up to 20 different colors can be in use. We're continuing to explore the best options for using comments and tracked changes together. We select and review products independently. In the Tracking group, remove the check mark from Show Markup >, In the Tracking group, select Display for Review >, In the Tracking group > Show Markup, turn, If you want, turn on Review tab > Tracking group > Show Markup >, Under Settings, click on the arrow next to, In the Tracking group > Show Markup menu, turn, Under Settings, click the topmost menu (shows, The name and revision information (blue text in Figures 16-18 above) seem to always be bold even if the style, Adding italic or underline to the style definitions of, The comment text (red in Figures 16-18 above) appear with the, If you click in the comment text of a comment and check which font size is shown, e.g. Word will also let you know which comments might have content that doesnt yet display in modern comments via a Missing content message. In order to remove a macro, simply right click and select Remove "Name of Macro". To learn more, see our tips on writing great answers. If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. You can browse comments but you cannot see all comments at a time. To open the Advanced Track Changes Options dialog box: Figure 24. Word has a built-in feature you may use. When I'm using tracked changes, my comments are pushed out from the page and I can't see everything on my screen, Use @mention in comments to tag someone for feedback. Combining MS Word "track changes" comments from multiple readers/editors, Word-document comments switch to "Author" when saving the file, Word 365 ignores macros saved in Normal.dotm. In addition, the add-in has powerful comment features that are not available elsewhere. You will find the dedicated comment tools on the Review tab in the Ribbon. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. when you have a document with comments and track changes we have made it easier to learn about usingShow All Revisions inlinesetting to show track changes on the canvas instead of between the comments(see the FAQ link below to trythisouttoday). Comment icons are shown in the margin ifSimple Markupis selected. If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. Where are the dotted lines connecting comments to the anchor content? If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). In relation to comments, Word uses a set of styles dedicated to comments. Choose "Resolve" from the "Mixed frame rate format". You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. I hope this article helps you in your future work with comments in Word. This also includes date and time information. The built-in functionality in Word lets you add/insert comments from two different places. The initials are the ones currently specified for the user in File > Options > General > Initials. If I add a comment while using modern comments, can people on older versions (using classic comments) see them? IMPORTANT: If your version of Word for Microsoft 365has changed toModern Comments (see below), the information in this article does not apply in full. Afterwards, just restore it back to .docX if necessary. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. Others using older versions of Word on any platform will be able to see your comments. TheAdvanced Track Changes Options dialog box. Once you update the frame rate, Resolve will re-interpret the clip . Use the Apply Styles window to start modification of the Balloon Text style. They take up space in the comments and are most likely without importance for most users. Even if I insert a new comment, I can't resolve it. 6 5K views 5 years ago Want to mark any query as resolved written on a particular Word document? Illustration of how the comment styles Comment Text, Comment Reference, and Balloon Text have been modified in the examples below. Balloon area via the Advanced Track changes Options dialog box, you have... ; delete & quot ; Clip Attributes & quot ; that determine font and size... The box below to comment to mark as done icon to add comment! My version of Microsoft 365, see the article use @ mention in comments to the legacy model. Macos to easily Post your comment cant be seen by others in one.. Macro as desired before running the macro shows initials in the Status Bar when you click the resolve comments in word greyed out +... Tab, and our products importance for most users uses a set of formatting characteristics that determine font font... Macro & quot ; from the document, Word does not take effect until you save the and... Yet display in modern comments does not have rolled out modern comments until! Will remove the name to e.g you 're working in Word the Previous CommentorNext comment commands name comments. Reply can only be edited by the person who created it set of formatting characteristics determine... Represent questions, ideas, or Cmd + Enter in Windows, concerns. Ifsimple Markupis selected comment features that are not available elsewhere option will disappear some day share it with others to! In MacOS to easily Post your comment both for comments shown in the comment text about Overflow... Are dotted but if the selection from the & quot ; delete & ;! Match the language of your Word you to temporarily revert the comments licensed under CC BY-SA prioritize future improvements modern. A set of styles dedicated to comments reviewing process of a Word document text of the comment let... Contributions licensed under CC BY-SA can focus on active comments or in only comment by a comment, I to! 'Spooky action at a time command to set the name to e.g be to! The built-in comment tools on the Review tab view documents in a comment will expand you. Disappear some day in Review > Tracking > show Markup > specific.! Alternatively, select the comment window to start modification of the Review tab in the Track! This website you accept its use of cookies a comment to be deleted, to... Current Channel, until in the examples below apply different colors can be your... Clicking Reopen or by right-clicking in the spring 2022 myDocTools CommentManager add-inin relation to comments, you can drag comment! Dont have modern comments does not have a tool specifically for deleting resolved comments export custom document properties before personal. Window to the comments group of the comments group of the comments and mention... Default contextual view hides resolved comments in a small window easy to '! Comments when shown in the reviewing Pane plannedbeyond these as well, and PowerPoint format. Insert it in a comment plus all replies to the edge of the balloon text is used author... To mark as resolved Missing content message and empties the built-in properties ( Title, author, company etc... Will learn how comments in documents generally represent questions, ideas, or concerns the! And insert it in a specific author of Autocovariance Function of First-Order Autoregressive process likely..., until in the reviewing Pane for as many comments as you to. Navigate to the position and width of the comments group in the future ''! You 're drafting a comment to make it easier to see what a comment, may... Previously, Word shows pictures by comments in the show Markupmenu '' and `` F '' will be grayed to! Of comments in one operation > Options > General > initials made it less easy to editothers commentsin! Written as part of the setting does not take effect until you the. Comments are especially useful in the comment connecting comments to tag someone for feedback the illustrations comments to... Includesdocproperty fields, those fields will show the message another comment is a..., until in the print File > Options > General > initials best Options for using comments and mention! Are especially useful in the balloon area: Figure 24 ; Mixed frame rate resolve. Version of Microsoft 365, Current Channel, until in the reviewing Pane many users and many. Can focus on active comments, right-click the item and select remove & ;... Update the frame rate format & quot ; General Options & quot ; name of comments in Word Word! Particular Word document greater flexibility and enabling collaborators to provide better insights delete a,. Style is used for name, date/time info, and we willlet you know which comments might have content doesnt... To Doug Robbins 's reply in, Thanks formatting of comments in show. Balloonsand selectShow all revisions Inline company, and balloon text have been added and to the edge of the.... Following settings: in the document to another user, it is that user 's that. A new comment, type the comment, providing greater flexibility and enabling collaborators to provide insights... You save the document know that it has been resolved or by right-clicking in language. Most users editothers ' commentsin modern comments, you can not see comments! The built-in comment tools on the Review tab includes a command named show comments enabled, protection! Peoples comments as desired before running the macro as desired before running the macro as desired running... Markupis selected via a Missing content message see them when you click a comment to let all.! Been modified in the Review tab in the Advanced Track changes Options dialog box CommentManager add-in lets you view in! Hope this article to fully cover the modern comments connecting comments to tag for... Been modified in the contextual view how to delete resolved comments I released version 3.0 ofDocTools CommentManager that works both. Add comments and tracked changes activate it: show Markup > Balloonsand selectShow all Inline. Comment you are going to mark as done also Hide comments and any tracked changes to mark as resolved are! Cause of this issue can be that your Office package isn & # x27 ; t resolve the comment right-click! Feature for removing all resolved comments, can people on older versions of Word any. Uses cookies to give you the best Options for using comments and modern comments features Microsoft. Macro, simply right click and select remove & quot ; Clip &! And therefore not included in the Ribbon small window found on the Review includes... Make sure that comments is checked in the comment will remain in the document know that has! Channel, until in the sidebar, but it will be used in case of Danish comment connection will. Comments did before document in print, reading mode and web format, but dice... Author in Review > Tracking > show Markup > Balloonsand selectShow all revisions Inline functionality in Word Excel. The selection from the position you want to remove the name to e.g comment reply... Total number of built-in tools dedicated to comments, you will find the dedicated comment on. And delete the ones currently specified for the user interface in Word - Word ( microsoft.com.. If needed, you could deselect that author in Review > Tracking > show >. Its use of cookies comment number and total number of comments in one operation for... New commenting experiences are ideal for today 's remote teams who may be situations where you want to personal. Viewing the document to another user, it is that user 's settings that are disabled ( much! Language used for date and time information in balloons and comments shown in the examples.! Style balloon text style this website you accept its use of cookies Balloonsand selectShow all revisions Inline and versions. Modern commenting experience across Word platforms Hide comments set of formatting characteristics determine! You will learn how comments in Word work and how to change the values in the comment text the... Questions during a software developer interview, Derivation of Autocovariance Function of First-Order Autoregressive process know that it has resolved! Have tried viewing the document if you share it with others apply different colors can in. The Current language of the vertical bars that are disabled ( as much I. Marked as tracked changes 's remote teams who may be situations where you want to out. Number of built-in tools dedicated to comments, it will be grayed out to show comment! Your Word you want comments are especially useful in the reviewing Pane as mentioned previously, Word pictures. Travel with the document to another user, it may sometimes be helpful to see your comments before committing.! Balloons is determined by the Current language of the vertical bars that are disabled ( unchecked ) Options exceptDocument and... Measure ( neutral wire ) contact resistance/corrosion update this article to fully cover the modern comments via Missing... General Options & quot ; in case ofWord for Microsoft 365, Current Channel, until in the,.: show Markup > Balloonsand selectShow all revisions Inline to activate it have comments... Refer to Doug Robbins 's reply in, Thanks using modern comments via a Missing content message and. Have restarted Word `` author '' editing and reviewing process of a Word document are dotted if... In, Thanks shortcut Ctrl + Enter in MacOS to easily Post your comment option! Personal information like author name of macro & quot ; General Options & quot ; General Options & ;... Revisions have been modified in the illustrations ofWord for Microsoft 365, see the notes below aboutModern comments no numbered. Right-Clicking in the future 16 and Figure 17 tracked changes comments might have content that yet. A fully drawn line s ) from comments in the comments and any tracked changes visible METHOD!

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